General:

• Understands the Earthshare sales and production processes and how best to support them to ensure smooth project functioning from initial inquiry to project closeout

• Proactively maintains consistent communication with all project team members (including trade partners and vendors) and provides exceptional customer service to clients

• Creates and monitors project to-do lists for the duration of the project to ensure that tasks are properly assigned and completed on time

• Has deep knowledge of high-performance construction details and can fully interpret plan sets

• Analyzes and interprets project documentation including plans, subcontractor quotes, vendor estimates, takeoffs, contracts, schedules, and selection lists

• Maintains working knowledge of Contractor Foreman, Google Suite (Gmail, Drive, Docs, Sheets), and other technologies required for organization, communication, and tracking of project status

• Ability to update project documentation (contracts, scope of work, plans, specifications, trade partner quotes, checklists, project meeting minutes, product selections, etc.) in the appropriate folder in Google Drive

• Creates or approves all pre-construction schedules, estimates, scopes of work, production schedules, and change orders in Contractor Foreman

• Highly resourceful with the ability to manage concurrent projects and juggle competing priorities

Sales and pre-construction process:

• As a company brand ambassador, accurately represents company and communicates

• Earthshare’s values and sales process in an accessible way

• Facilitates site visit and design meetings with clients, reviewing scope, schedule, goals, priorities, budget, and expectations

• Generates accurate preliminary cost projections using correct estimating protocols and revises cost projections as necessary

• Supports the sales process to gather project requirements and prepare and secure a

• Pre-Construction Agreement

• Creates or approves a realistic pre-construction schedule, staying on top of critical deadlines and avoiding delays

• Solicits initial and revised trade partner and vendor quotes, ensuring their entry into Contractor Foreman estimate

• Generates labor schedules and take-offs

• Is knowledgeable about product and material offerings and assists with or approves client selections

• Works closely with the client and designer/architect to develop the pre-construction estimates, document construction details and client selections, and generate contract documents

• Facilitates discussion on all high-performance construction details, ensures those details are clearly outlined in the scope of work, and verifies adequate synchronization across all project documentation prior to construction start

Construction process:

• In partnership with Lead Carpenter, keeps client informed about issues of importance to theclient; responds to client requests quickly and professionally

• Facilitates project meetings (with clients, architects, lead carpenters, and/or trade partners),records meeting notes, and follows up on actions assigned to all team members to ensure theyare competed in a timely manner

• Creates or approves initial production schedule and works with Lead Carpenter to update itregularly

• Creates or approves schedules for client decision-making, permitting, and material ordering asneeded

• Creates or approves 2 copies of the Project Binder: 1 for use by the administrative team in officeand 1 edited/curated version for use by the carpentry crew on site

• Supports Lead Carpenter with material ordering and trade partner and inspection coordinationas needed

• Analyzes job cost reports throughout duration of project, forecasting overages, and communicating with Lead Carpenter as needed

• Creates or approves change order documents as needed

• Codes vendor and trade partner invoices properly for job cost accounting

• When necessary, approves client invoicing and payment schedule revisions due to change orders or production delays

Lead Carpenter support:

• Supports Lead Carpenter in anticipating future production needs, as dictated by production schedule, trade partner schedules, and vendor deliveries

• Assists Lead Carpenter in solving any operational or personnel issues that arise promptly and effectively

• Collaborates with Lead Carpenter to oversee safety, site organization and cleanliness, and quality control processes for Earthshare crew and trade partners

• Ensures achievement of agreed-upon building performance standards

• Problem solves with Lead Carpenter if problems arise during production due to interpretation of specifications or unforeseen changes in building details, aiming for client satisfaction while also protecting the project’s profit goals

Project closeout:

• Supports Lead Carpenter in punch list completion and final quality control, ensuring customer satisfaction

• Supports project closeout activities such as final invoicing, analysis of job profitability, and final project debrief with key project stakeholders

• Generates the opportunity for and collects positive client testimonials that help differentiate the company and show our commitment to customer experience and quality, high performance builds

As a member of Earthshare’s leadership team:

• Alongside Operations Manager, conducts regular (30-day, 90-day, and annual) employee reviews that include clear, actionable feedback

• Collaborates with Owner/CEO, Operations Manager, and other PMs on strategic planning

• Regularly assesses Earthshare’s operational performance and identifies areas for enhancement

• Brings high level of authenticity and integrity to all tasks

• Fosters a positive and collaborative work environment with excellent attitude and communication skills

• Ability to bounce back from challenging experiences professionally and personally to maintain job performance and properly represent the company’s brand

• Self-motivated to find purpose and reason for all position responsibilities and challenges

• Proven desire for constant self-improvement as well as the improvement of fellow Earthshare employees